General

Dynamic Management

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MLab

Gary Hamel, renowned author of ‘Leading the Revolution’, has just come out with a new work, ‘Management 2.0’. If any one think that I am being a bit radical in my proposals for changing the modern day workstyle, then they should have a read of this book. I had the pleasure of hearing Gary present on the topic at the recent Leaders in London event, and the extremity of his thinking made me feeling conservative and tentative.

He started with the slide of the following points…

Can You imagine…

· Having employees rate their bosses, and then publishing the results online

· Allowing employees to say no to any order or request

· Inviting thousands of outsiders to help your company develop its strategy

· Giving managers 60 direct reports

· Abolishing all titles and ranks

· Publishing the details of every employee’s salary and compensation package

He then went to explain that every one of those practices liste technology h d were currently in place in companies. He talks extensively about how “Bureaucracy is failing us” and “Management as essentially stopped evolving.” But what he is constantly driving at is how to break down the conventional inflexibility and drive greater innovation in how companies operate which is at the core of Dynamic Work. While this blog focuses on the day to day work of the modern day workplace, Gary presents a vision for the management approaches that make such work possible if not necessary.

The Long Drive

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Warwick to Bristol route

My Microsoft colleague Terry Smith recounts a humorous tale about superfluous travel. He had a meeting in Bristol with a customer which he struggled to get to driving from his home in Warwick about 3 hours away. He finally arrived in a rush and quite stressed, but the reception told him that he could relax as the person he was meeting had not yet arrived to the office. A short while later, the customer came rushing through the doors, saw Terry and quick apologised, ‘I so sorry…I hit so much traffic coming down from Warwick.” It turns out both of them lived a few miles away from each other, but had arranged for the meeting at the customer’s ‘office’ by default and as a result both had driven for 3 hours (and lots of stress further aggravating already snarled traffic) when they could have had a pint at the local pub saving nearly two days worth of driving and a proportionate amount of petrol consumption and CO2 emission.

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First Kill All the Office Buildings

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A while back I met with our Victoria Melville of PR firm Inferno (now setting up her own firm Melville Communications) who told me about their plans to move offices from their currently White City location. My first question was, ‘Why have offices at all?’ She was a little surprised by such a straightforward question. The ensuing conversation went something like this…

“Why do you need offices. Half the time you are on the road meeting with customers and press and other times you do work from home anyway.”

“Well, I like to go into the office to see other people I work with.”

“Okay, when is the last time you went into the office?”

“About bit over a week ago.”

“And, when you were there, how many people were there for you to see or were they all out with customers, etc.?”

She just smiled in response and acknowledged that the office was mostly empty on the day she went in. So, Inferno, like so many companies, were paying expensive London rates and ongoing running costs for empty office space that occasionally drew people in for a gratuitous car journey to meet with people who weren’t there.  Ironically, when Victoria did visit the office, she ended up not spending much time with or even sitting near other colleagues that were there because their desks were scattered and everyone gravitated to their own, fixed desk to do their work.

My argument is not that people shouldn’t come together to see one another face to face. My argument was to put all of the money currently spent on rent, rates, lighting, air conditioning into setting up periodic gatherings that are (a) focused on the coming together piece, and (b) are not mundane experiences in conventional offices, but with all the money saved could be exceptional experiences. Comfortable chairs in an elegant room of a museum rented out for a few hours with some tasty catering brought in. Now that’s a day at the office. That’s a great environment for interacting with colleagues. And that’s a lot cheaper than the commuting and space renting of the current mode.

Virtual Parallels

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Organisation Charts

Curiously, and perhaps not coincidentally, the same dynamics moving towards distributed working in the flesh-and-blood, bricks-and-mortar workplaces is also taking place in the bits-and-bytes of digital world.

One of the hottest concepts or trends in computing right now is ‘Service Oriented Architecture’ (SOA). At its heart, SOA is a collection of principles, guidelines and concepts (ie. the ‘architecture’ bit) that one needs to consider or adopt in order to exploit the flexibility that ‘service’ delivered software introduces. Traditional or conventional software implies a more centralised command-and-control structure where the computing is installed on the device where it is going to be consumed (sort of like a worker who is going to do work in the workplace where they are based) A ‘service’ orientation implies a results-delivery structure where the results of the computing are delivered to the user but the computing itself might be done on some computer where the use as not installed anything, the user just consumes the output of the computation.

Who Is Driving

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Given these drivers (energy, climate, social, intellectual), there are a number core constituencies who have an acute interest in these considerations and who will be on the vanguard to driving for change.

Energy/Climate: Public Policy is increasingly re-examining the rules and assumptions of the 21st century economy with energy supply and climate change in mind. Tax incentives and penalties are being introduced to reduce carbon footprints especially from motor vehicles.

Social: Women/Families – Pressures at breaking points are driving people to demand greater flexibility in working practices (eg. hours, locations) in order to juggle it all. One organisation at the forefront of these reforms is Working Families.

Knowledge work: Top Talent – The constituency with the most to gain by reducing brain dead commute time are those for whose hour of concentrated knowledge work has the highest valuation, ie. professionals with scarce skills. More specifically it is the highest performers. Not only is their domain expertise scare, but their exceptional competency is even more scarce.

The New Tools

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Toolkit

It’s not just a range of pressures that are driving people to these new modes of work, but it is also a wealth of enablers that have emerged to unleash the potential for resolving these pressures in unprecedented and innovative ways.

Asynchronicity – The operative production model of the 20th Century was the serial, synchronous ‘assembly line.’ All of the resources for production lined up in one space and one shift. As knowledge work developed, this model continued to predominate with processes for planning, approving, assessing, etc. moving from mail tray to mail tray in just as methodical a fashion as a Model-T trundling down the line. The operative production model of the 21st Century is asynchronous parallelism. Email communication that can be read and responded to today, tomorrow or next week. Collaborative documents where multiple parties contribute.

Communications – A pervasive, increasingly flexible and capable communications network becomes the hub that unites the diverse pieces. It is not just the digital network that it the Internet, but it is also the increasingly sophisticated capabilities developed on top of it, the increasingly varied devices attached to it and the increasingly diverse contexts to which it has been applied.

Modern Management Principles – Knowledge work predominant in the service economy of the 21st century is much more results based than its manufacturing, production-line focus on activity. Modern management concepts like Peter Drucker’s ‘Management By Objective’ (MBO) harnesses approaches critical to the new modes of flexible working.

Preserving the World’s Assets

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World

A number of megatrends are all converging to drive this move out of concentrated workplaces towards more distributed work. All of these drivers are centred on preserving key and increasingly precious assets to the global economy.

Energy Assets: Peak Oil – Concern is growing to new levels about world oil supply. While eternal optimism abounds in the world’s ability to out innovate and out discover the depletion of existing sources, recent evidence is that the new finds are smaller and fewer, the existing supplies are less accessible and less productive (eg. more energy input is required extract and refine). The commodity of oil is not just a unique energy source in its combination of power and safe transportability, but it is also a critical substance in plastics, construction materials and range of everyday substances and its increasing scarcity represents a major pinch point to global economic health.

Ecology Assets: Climate Change – If the economic costs of oil-supply and demand don’t hit us in the wallet, then the environmental costs of greenhouse gas emissions will hit us there and elsewhere. Not much comment needed on the profile and intensity of this issue. But in terms of what we can do about it one of the most prominent sources of emissions is automobile commuting. 54% of US petroleum used is consumed by automobiles and in commuting to work, the average number of passengers-per-vehicle is 1.1.

Social Assets: Dual Income Social Pressures – One of the most significant contributors to post-war growth in the Western world has been new entrants to the labour force, especially women. While this infusion of economic muscle has been a boon to the second half of the twentieth century, the social consequences of this mass rise of two income families combined with longer and longer commuting to places of work (fewer people live and work in the same city or town), means less parental time to manage the household and intensifying demands to juggle work and home life responsibilities.

Intellectual Assets: Rise of Knowledge Work – Assuming we have enough power to continue running the machines we have invented and propagated to handle brute force and routine tasks, the value-add work that human beings do gravitates increasingly to creative pursuits employing intellectual capital. Increasingly people are recognizing the intellectual waste from sitting in a car and the upsides of each person finding places and environments most suited to their own individual inspiration (a library, a quiet den, a retreat, a café, etc.). MSNBC recently reported (http://www.msnbc.msn.com/id/20829879) people lose on average 1 week per year ‘sitting in traffic…and it is getting worse’ costing the USA $78 billion. 

What to call it…

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Welcome to the 'Dynamic Work' blog set up to explore the issues and opportunities around increasingly flexible workplaces driven by the confluence of business needs and technological empowerment.

But beings as a I work in marketing, the first thing we need to do is the 't-shirt'.  It ain't a campaign without a t-shirt and it ain’t a crusade without a buzzword.

In all seriousness, the label here 'Dynamic Work' is woolly enough.  And the thinking in this area is meant to cover a number issues and even disciplines.  Terms like 'mobile working' really just describe one part or dimension.

To illustrate the challenge the descriptive challenge, I offer some leading contenders…

  • Flexible Working – Probably comes the closest to the spirit, but seems to focus primarily on work issues, while think both work and home areas are affected.
  • Distributed Work – Possibly the most semantically elegant term, especially with the parallel between distribution of work content and lifestyle paralleling a similar ‘n-tier’ distribution of increasingly componentised compute processing (Service Oriented Architecture applied to human affairs).  But it’s a bit long winded and dry.  Which brings us to…
  • Service Oriented Workforce – A more direct play on ‘Service Oriented Architecture’ buzzword which is all the rage in IT circles these days for the same sort of flexibility within systems that the new ways of work offer to the workforce.
  • Mobile Working – A term prevalent in Microsoft given our mobile device offerings, but really just confined one dimension.
  • Moofing – A buzzword the Windows Mobile guys coined to ‘verb-alise’ the mobile workstyle.  Its etymology comes from the acronym for ‘Mobile Out Of Facility.’  Funky term, but limited focus. – It turns out that ‘Moofing’ has actually reached the Oxford English Dictionary – at least the American version. In fact, ‘moofer’ was a finalist for the Oxford University Press Word of the Year (http://blog.oup.com/2008/11/hypermiling/), one of only five such words, eventually losing out to ‘hypermiling’ (driving with the aim of conserving fuel). It’s even on the front cover of the OUP book of the Words of the Year. It all started when Microsoft UK determined that there was a lack of terminology to describe mobile working. How do you say: “I am not in the office or using a PC, but I am still working and contactable via my mobile device”? There was no easy vocabulary for that. So the mobile marketing team decided to coin the word ‘moof.’ It used it in its communications and blogs and eventually it took on its own momentum. Moof (verb) and noun (moofer) are based on the OOF in Outlook, ie Mobile Out of Office. For example, “I am moofing today”, “I like to moof at Starbucks” and “rather than being stuck in an office, I am a moofer”.
  • New World of Work – Microsoft's term more generically term referring to a range of workplace impacts on ‘digital nervous systems’ emerging in business.
  • Digaspora:  My own neologism combining ‘digital’ with ‘diaspora’ (‘any group that has been dispersed outside its traditional homeland’).  Cute, but incomplete and a bit overly clever.
  • WorkLife 2.0 – Smacks of hip and trendy techno buzzword to parallel ‘Web 2.0’ which is the bold technology term of imminent shifts into new ways of distributing computing power across the Internet.
  • ‘The Other 95%’ – I've recently read a number of pieces which have estimated that the IT industry comprises 5% of the world's carbon footprint. A significant amount, certainly, and worthy of all of the effort for 'Green IT', but maybe the 'what to call it' catch phrase for 'Dynamic Work' is 'The Other 95%'.
  • ‘Right Working’ – I recently posted on 'The Apprentice Problem' stemming from a conversation with Gren Manuel of Dow Jones, and he commented, "[It's] not home working or office working. its *right working*, you need to have the ability to tailor the environment to the job."
  • ‘Alternative Workplace Strategies’ – Real estate professional organisation CoreNet Global has used the term ‘Alternative Workplace Strategies’ complete with its own acronym – ‘AWS’ – to describe many of the new characteristics common too ‘Dynamic Work.’ They used it in a recent joint study with Microsoft looking at the rise of new approaches to workspaces despite a lagging executive support in companies.
  • 'Results Only Work Environment' (ROWE) – BNET has an article titled 'Blowing Up Business As Usual' (http://www.bnet.com/2436-13059_23-237252.html) – "a management philosophy pioneered by Best Buy that lets employees decide what to work on and when. Giving them control over their time, the theory goes, makes employees not just happier but significantly more productive."
  • ‘Velcro Work’ – The FT article on Edelman notes “Gensler suggests that designing offices for the four work modes can boost productivity by more than 20 per cent and says what is needed is a ‘Velcro environment’ with built-in flexibility and adaptability.” As it happens, the week after visiting Edelman, I had the chance to listen to business guru C.K. Prahalad who refers to ‘velcro organisations’ who can ‘rapidly reconfigure their organisation to respond to the volatilities of the world.’